Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

November 8, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, November 8, 2017, at the Greenwood Fire Station. Present were trustees Piehl, Starr, Gerlach and Wrich Meyer was absent. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Jim Wrich called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Piehl, Starr, Gerlach, Meyer and Wrich

Consent agenda

Gerlach stated that on 2 places of the October 25, 2017 minutes Gerlach voted yes not no needs corrected. Piehl made a motion to approve the consent agenda with the correction of the 2 places on the minutes seconded by Starr Aye – Piehl, Gerlach, Starr and Wrich Nay – none Abstain - Meyer Motion carried

Communication of Citizens:

Ahlman spoke about the railroad crossing checked and it is broken and it is also rough. Gerlach stated he has personally contacted the railroad and they say it is fine. Meyer ask that Fiala contact Randy Meyer have them checked.

Current Business:

Hergenrader no electrical easement on his property – Phillip Hergenrader asked to be put on the agenda but was not present. Gerlach stated it is a family quall this. No action was taken.

Trees in the alleyway on North between Broad and Elm – Meyer stated they should just put it on the maintenance schedule and just have it removed. Piehl stated she thought the maintenance men did not feel they have the ability to do it. Wrich stated if it is done piece by piece it should be fine.

Hiring village security – Gerlach asked the attorney if under state statue the village can hire town security. Bargen respond that you can hire a town marshal. Gerlach stated with the ordinances that the village would like to enforce. If Cass County tickets someone it goes to the county where this would stay in the village. Cass county could be contacted for emergencies. Gerlach is trying to be proactive and see if the marshal is possible. Starr asked if it would still valid. Bargen will look at the statue and send to the clerk’s office.

Trailer court and the electrical - Discussion of the utilities and how they are paid in the trailer court. Eden pays for 2 water lines and one electric line. Gerlach stated the residence in the trailer court are talking about the power surges that have been occurring in the trailer court and whether the wiring need checked. Gerlach also talked about moving trailer in and out of the trailer court. Gerlach stated that the guidelines will be changing as of the first of next year. Gerlach also spoke about how they are strapped down.

Gerlach spoke about purchasing wireless cameras for the freightliner and rescue squad. Gerlach stated that Sobota would like to have them with the new members coming on and them not feeling comfortable. Wrich stated they are required to have a spotter when backing up but there are times you may not have a spotter. The only down side is finding on that works the best for trucks. Piehl asked for the cost, Gerlach stated between $300.00 and $350.00 from the 3 companies that make them. Piehl asked if we would have to have someone wire them up or is it something we can do ourselves. Gerlach thinks we should just take it in and have it installed. Wrich stated they should find out the labor cost and how long it will take to install. Starr stated to have Sobota get all of the information together and bring it to the board.

Wrich spoke about the 3 estimates received by the Meyer for resurface Main St. Meyer spoke about overlaying the surface repair curbs and manhole repairs Main St from Ash St to Highway 6. This would be completed next spring. Meyer had asked prior to the meeting about the possibility of using TIF funds. The village has been TIF projects currently one being the whole village. Yoder’s was taken out of it and it is its own TIF. Bargen stated if the project is in or around Yoder’s the village can use those tax dollars for public improvements or if not, it would fall in the village TIF project. Bargen thinks it may fall within the Yoder’s TIF. Gerlach asked about the fire hydrant that needs to be changed by the post office. Fiala had already asked Vandeman about getting it changed. Vandeman told Fiala he will have it changed ahead of the project. Meyer made a motion to do Main St for the highway down by the Methodist church by Pavers according to their bid and according to guidelines to do next spring. $50,000.00 with a 5% contingency in case they would find something under the asphalt. Also, to take money out of TIF if possible. Meyer stated stripping could cost up to 10,000.00 bring to $65,000.00 the board decided to leave the stripping off until we have bids. Seconded by Gerlach

Aye – Gerlach, Starr, Piehl, Meyer and Wrich      Nay – none     Motion carried

Gerlach asked about the status of the lights in the park. Waiting on the electricians. Gerlach thinks we should look at moving the wiring to split up the lights so it is not all on the same circuit.

Gerlach talked about the website need to be refreshed or updated. Starr asked Nancy Elliott if it is something we can do with our current site. Gerlach would like to make it more user friendly and to have everything available on line. Gerlach sent an email out to Southeast Community College and possible web design and user friendly and the ability to put as much on there as possible. Elliott spoke about how she does not know if she wants to set it up. Gerlach stated that it might be a 3-year contract for $99. Starr talked about what he uses for his business. Elliott spoke about how much time it currently takes for her to complete a newsletter. Gerlach explained that once it is up that it will take very little time to maintain. Gerlach think it looks outdated. Gerlach will be looking into further.

Starr and Fiala spoke about changes to the employee handbook but will finalized soon. Installation of meter for Baker’s 3-phase meter we need to get it installed as this has not been completed as of yet.

Discussion as to whether to have the next meeting at the end of November. Decoded to continue with that meeting.

Fiala invited the board to attend a luncheon at CSI Health as the village is receiving an award from tobacco free. She asked that they let her know by the end of the week if attending.

Meyer spoke about Augusts Days and that he would like Park and Rec to put Michelle and Carl Criswell in charge of the car show. Fiala told Meyer that they were already planning on it.

Wrich will entertain a motion to go into closed session to protect the public interest and to avoid needless harm to personally reputation subject matter being discussed review for Jason Strode. Make the motion to go into executive session to talk about Jason strode. Seconded by Gerlach

Aye – Gerlach, Starr, Meyer, Piehl and Wrich     Nay – none      Motion carried

To repeat the board has voted to go into closed session to protect the public interest avoid needless harm to personal and public reputation of Jason Strode the persons remain in closed session are village board members, village clerk and village attorney that time is 7:51 pm.

Wrich entertained a motion to go back into open session seconded by Pieh

l Aye -Gerlach, Starr, Meyer, Piehl and Wrich      Nay – none      Motion carried

Back in open session at 8:10 pm

Wrich motion was that Jason Strode will be paid $40.00 per hour for the time being and will explode different options which will be for Nick Wigle and Jason. Over time will be 6:30 pm from 6:30 am as time and half seconded by Gerlach.

Aye- Piehl, Meyer, Starr and Gerlach      Nay – none      Motion carried

Weekends are not considered overtime. Starr asked if we are going to put together an ad for electrician and if we get some backup that would be good. Piehl agrees that this should be done. Starr is going to contact Strode and Piehl will contact Wigle. The board discussed getting the park power repaired

Wrich made a motion to adjourn the meeting seconded by Piehl

Aye – Gerlach, Starr, Meyer, Piehl and Wrich      Nay – none     Motion Carried

Wrich adjourned at 8:15 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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