The Greenwood Village Board of Trustees met in regular session on Wednesday, September 27, 2017 at the E.L. McDonald Community Center. Present were trustees Jim Wrich, Kevin Gerlach, Larry Meyer, Megan Piehl and Matt Starr. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.
Wrich called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.
Piehl asked about the $2100.00 for electrical wire. Fiala stated that she questioned Fergus due to Jason name being on it and Jason has been out of town. Jim asked what the dollar amount is to be approved by 3 board members. Piehl made a motion to approve the consent agenda to pay with the exception as already mentioned of Dutton Lainson until it is found out about how this purchase was approved Starr seconded
Virginia Hergenrader spoke about the water leaking in to their basement and contacted Ron Gerlach as to who they should contact. They got in contact with Kevin Gerlach while he was working on getting it checked. Hergenrader’s had Dietze’s from Waverly. They had the water shut off in order to fix the plumbing in their house and it was half full of mud and it is not something in there to look at. She is asking for reimbursement of $1000.00 should have been paid and it was way over the shut off. Fergus stated that the town should have had a chance. Fergus stated they were in the maintenance building and no one contacted them. Fergus stated they were never called but prior to they had been told by Mr. Hergenrader had already tried to fix it. She asked that on the phone bill be put on there. Meyer stated that we cannot vote on it tonight and it will be put on the next agenda.
Ray spoke about the goals, policies and budgets for the next year and where the funds are best utilized. The village board needs to learn this plan and follow it for the growth of the community. The village is on a steady increase over the last several years.
Ray spoke about commuting and the percentage that work out of town, 85% of the workforce commute outside of the village from 30 minutes t0 23 min. household income for the village $50000 is the same as the state average. Ray feels we are well balanced. He spoke about the flood plains, train tracks, highway and the easements such as the Lincoln water line being constant concerns.
Meyer did not realize that the comprehensive plan also has to do with the state funding. Ray stated that the One and Six-year plan is being approved by Planning and Zoning as well as the village board. All of it works together. Wrich asked if there were any other question
Jeff Ray with JEO Zoning ordinance has been updated and add definition staying in the same rule and regulations as before but with quite a few updates. Flood plan was added in to be in compliance with FEMA and tele communication towers
Ray spoke about the adult entertainment has the right to move into any area but they have to stay 1000 ft. from parks, alcohol establishments and school zones and a whole section to protect the village put industrial added graphics. Commercial buffer against residential. Gerlach thinks there have was also a barrier between industrial and commercial also but Ray was not aware of it. There is a portion about an airport, there is no plan for one due to the location between Omaha and Lincoln. Need to talk with the attorney about the ordinance passed last year prohibiting.
Goodyear currently Meyer asked about getting the price of tire and maybe 2-4 for tires and some type of documentation. One or three board members look at them. Get a quote from Co-op, Graham, Bauer Built, Walker tire Cross Dillon table to the next meeting with 3 bids
Cell phone increase as Fergus tries not to be in the office but he would like to jump it to $40 and as things are going up so has his phone cost or a new phone for $150.00 and the company that Piehl works for pays her for calls, she doesn’t think 40 is unreasonable. Gerlach has no problem increasing to $40.00. Fiala spoke about all the pictures he sends per week to just the office.
Fergus spoke about doing some asphalt patch training for the town. Zach would like to go to Waverly for training so he can bring that back here. Starr would be interested in going also. He can go to observe and will try and give a couple of days’ notice.
Discuss as to how much mowing should be done. As Fergus stated he was told not to mow the park until told to. Wrich stated there are only a few weeks of soccer left and the park should be kept short for the children. After that and into next year they mowing can be addressed but let just finish out this year. This includes the ditches being done bi weekly. Wrich stated the board needs to know the major things not the minor ones. Clerk should know when the maintenance guys leave town but not a minute by minute plan.
Meyer spoke about the big goals for the infrastructure of the village and how we are going to have to save money to make major improvement to streets, drainage and electric. All improvements are in the comprehensive plan. Stewart Wages are divided up between each area. Starr is talking about micro managing and share our knowledge. There are things in this comp plan and a team concept.
Piehl spoke about an additional electrician for a backup plan and doesn’t want to pay out expense of OPPD it cost us a fortune. Meyer spoke about selling the electric and Jason will be the first call or on bigger project he may need additional help. LES will not come here. Watts were the only ones interested and we will not do a contract with them. Wrich thinks we should run an ad or talk to Jason about a secondary person.
The village is conducting water audit. Karen Frank has offered to help with the audit. Starr thinks it would be a good idea. Starr asked if it will be put on the village invoice. Meter audits that and Zach would like to update the map with all of the shut offs at the same time.
The employee handbook when it is complete all employees will sign release that they have reviewed and will be in the file. Meyer would like to look at the employee job description from the black book to make sure all is uniform. and since this was reviewed in June. Starr has updated all of the OSHA requirements. Piehl asked about a half hour lunch as opposed to an hour lunch.
We need to change committees around as Wrich cannot just take over Criswell’s committees as she was on the fire department and Wrich cannot by on the fire dept. Wrich will be taking water and sewer while Meyer will take over fire.
This was suggested by Cass County that the Village of Greenwood Board of adjustment. This board is to be one person from planning and zoning and 4 other citizens not on any other board. The purpose is to give citizens a place to go if they do not feel like they get due process with any of the other committees or boards.
Spoke about the permit for Wild Willy as at a prior meeting it the permit had been changed from $150.00 to $500.00 but Wild Willy had asked for the permit before the cost of this permit changed. The board is in agreement that it should be honored at the $150.00 due to timing.