Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

September 13, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, September 13, 2017, at the E.L. McDonald Community Center. Present were trustees Kevin Gerlach, Megan Piehl, Matt Starr and Jim Wrich absent Larry Meyer. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Starr called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Starr called each board member by name Piehl, Gerlach and Starr were present. Meyer was absent.

Piehl nominated Starr to act as chairperson pro tem seconded by Gerlach

Aye – Piehl and Gerlach       Nay – none      Motion carried

Jim Wrich was sworn in as a new board member. Wrich read the oath a loud.

Starr asked about nominating a new Chairperson. Piehl nominated Wrich as he has been on the board for 4 years and the board meetings need structure and to have the meetings run the way they should Starr seconded

Aye – Gerlach, Piehl and Starr      Nay – none      Motion carried 

Wrich re-elected Matt Starr to act as chairman pro tem for this meeting only as Wrich is not familiar with what has been currently happening. Piehl seconded

Aye – Gerlach, Piehl, Wrich and Starr      Nay – none      Motion carried

8/15/ 17, 8/21/17 and 8/21/17 budget meeting along with time cards and financials

Consent agenda: Minutes, claims, financial and time cards

Starr made motion to approve the consent agenda as is seconded by Wrich

Aye – Piehl, Gerlach, Wrich and Starr      Nay – none      Motion carried

Public Hearing for the 2017 – 2018 Budget

- Elliott has several questions about the budget and what the changes will be. Starr spoke about her concerns. Fiala spoke about how some of the budget categories changed and by decreasing some of the funds from unused accounts. Elliott spoke about where the funds are going to come from for the community center since there is no line item. Fiala explained it will come out of the capital outlay. Elliott spoke about the renovation committee plans for finishing the west side of the building.

Gerlach asked if there were no comments or questions. Starr made a motion to approve the 2 ½% increase for this year’s fiscal budget Piehl seconded. Starr made a motion to approve the 2017 – 2018 budget seconded by Piehl.

Aye – Piehl, Gerlach, Wrich and Starr      Nay – none      Motion carried

Second Public Hearing for CBDG grant extension –

Starr opened the second hearing of the CDBG grant. Craig Eberle from the Southeast Nebraska Development District spoke about the purpose of the hearing for an extension through December 2017. This grant was for completing the comprehensive plan for the total cost of $39, 000 which will be on the next agenda. The plan has already been approved by planning and zoning. Eberle ask if any board member or the clerk have had any questions prior to the meeting. All parties responded they have not. SENDD monitors the completion of the comprehensive plan grant. Eberle asked if there were any addition questions. By extending the time it has and will be giving all committees time to really review all components. Starr made a motion to close the hearing Wrich seconded

Aye – Piehl, Wrich, Gerlach and Starr      Nay – none      Motion carried

Sheriff Report:

Gerlach stated that the current contract with the sheriff department provide the sheriff to be in Greenwood 9 1/2 hours per week. Highway 6 is a state highway and it does not count as part of the time. Fiala spoke about contact she has made with to the sheriff’s office over someone in the trailer court plugging into some else’s electricity. Gerlach thinks this could be a fire hazard and should contact the state electrical inspector.

Current Business:

Approve/disapprove the extension of the loan at Pinnacle Bank for the playground as the village has not received the grant money yet. The loan will be extended to the end of the year. Starr made a motion to continuation the loan through December 2017 seconded by Piehl

Aye – Gerlach, Piehl, Wrich and Starr      Nay - none      Motion carried

Four Sons and the village agreement for Four Sons to operate the keno in the Uptown. Keith Blake spoke about that Four Sons are in the process of taking over some of the accounts that were ran by Zeilinger Keno. This is basically the same agreement as the village had prior. Wrich made a motion for $15,000 to remain in the account regularly and a wording change of Malcolm to Greenwood seconded by Piehl

Aye – Gerlach, Piehl, Wrich and Starr      Nay - none      Motion carried

Matt talked about meetings with maintenance department as to their weekly agendas. Matt thinks the meetings are going well and if there is anything a board member needs added to let Matt know.

Discussion on all water meters – Gerlach spoke about the metered water and how there are question as to whether there are 2 meters on the west side of town have been properly installed. Gerlach talked about shutting their utilities off immediately. Starr would like to start moving all meters to outside pits but Gerlach thinks the battery life of the meters was 12 to 15 years and we should check the batteries. The board has decided to do an audit of all of the water meters and how many meters we have. At the same time making sure all the village records are correct. Starr thinks we should do the audit first and go from there. Jimmy Stewart spoke about some of the new meters not working properly.

Street sign at Main St and Ash St - Starr drove around the village looking at 6th and Elm, 6th and Oak and 7th and Broad. Gerlach spoke about the life of signs on the stop signs is 10 years. There are a few that need replaced due to fading. Gerlach doesn’t like the stop sign at 1st and Walnut. Pleasant and Main wasting 2 stop sign 4th and the 4 way stop by the park. Signs have come up missing. Piehl feels that at Main St and Ash St should be a child at play sign, Gerlach thinks it should be a speed bump and the board ended up on adding an additional 20 mph heading east.

Discussion of Baker candies highway 6 property concerns. At a prior meeting one citizen spoke about when the addition was added on it encroached on a village street. Piehl contacted Baker’s to address the concern. Baker’s provided all documentation of approval at that time. Piehl spoke about that the state had approved all of the building’s addition according to current code at the time of construction. Wrich asked if there were any utilities in throughout that road behind the building. Stewart does not believe there is anything back there. The board agreed to go look at it and make a determination as to whether to vacate the street at the next meeting. Table to the next agenda

Fiala spoke with the board as to what should be done with the windows on the east side of front of the building. Fiala spoke about options as to having one window or two and whether to put the bulletin board on the building or to put up a self- standing bulletin board. For security reasons putting in the big window does not seem feasible. Starr would like to see the same window on both sides of the building and for security purposes should kept in mind. Starr and Piehl agreed that the large windows that were originally intended would be nice but not cost efficient. Starr, Piehl and Wrich prefer small windows. Gerlach made a motion for a plan change to install 2 standard windows then to not to exceed 2000 seconded by Starr

Aye – Piehl, Wrich, Gerlach and Starr      Nay – none      motion carried

Asphalt to concrete – Gerlach has concerns with the temperature to complete the concrete repairs. Wrich thinks we should put concrete then a layer of asphalt over the top. Stewart think the concrete will be 6” deep and thinking through the big one on Ash St, needs to be last and pour in multiple sections. Starr does feel it needs troweled and can be left a little rough. Wrich stated you can trowel it out and it will help smooth it out. Wrich stated that you only have a 45 minute window for completion. Stewart feels that they will need one other person to complete the larger ones. Wrich feels to the do the smaller ones first.

Mack asked about getting some rock in on Cass St where it is dips down. Stewart stated it needs rock.

Stewart would like to know why the rock is to be moved to the maintenance building. Starr stated that is what they had decided. Starr think the cameras will catch anyone taking the rock.

Resolution 17-3 Village fee- to update a couple of services. The bulk water charge and an updated fee for fireworks fees. $150 to $500 as it is that way in the local area and the bulk water to $3.00 per gallon

Resolution 17-3 the top portion of the resolution read by Starr as listed below, seconded by Piehl

Aye- Piehl, Wrich, Gerlach and Starr      Nay – none      Motion carried

Gerlach spoke about the community service was complete

Starr made a motion at adjourn the meeting at 8:32 pm seconded by Piehl

Aye- Piehl, Wrich, Gerlach and Starr      Nay – none      Motion carried

Marcia Fiala, Village Clerk/Treasurer

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