Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

August 21, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, August 21, 2017, at the Greenwood Fire Station. Present were trustees Kevin Gerlach, Larry Meyer, Megan Piehl and Matt Starr. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Marcia Fiala called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Fiala called each board member by name Meyer, Piehl, Gerlach and Starr were present.

Gerlach nominated Matt Starr as the temporary chairperson seconded by Piehl

aye– Meyer, Piehl, Gerlach and Starr    Nay– none      Motion carried

Nomination of a new board member – someone has to be nominated tonight per attorney Bargen. Starr asked that the people that were present speak about why they wanted to be on the board. Wilken and Ahlman spoke on their behalf. Bargen stated this has to be a majority. The chairperson can nominate whoever they wish. Starr would like to send out short survey to get input for from all candidates. Starr nominated Jim Wrich

Aye– Meyer, Piehl and Starr      Nay – Gerlach      Motion carried

Tabled the nomination of a chairperson to the next meeting.

Consent agenda

Minutes 7/26/17 and claims

Meyer made motion to approve the consent agenda to include the 7/26/17 minutes and the claims seconded by Piehl

Aye – Piehl, Gerlach, Meyer and Starr     Nay – none      Motion carried

Communication of Citizens:

Jerry Stewart asked why Starr chose Jim. Starr stated that there is 15 months left of Criswell’s term and Jim has the most experience. Ahlman spoke about Baker’s addition that was done years ago to the property on the highway. Ahlman claims it overlaps in a village road. The property is currently for sale and needs reviewed.

Current Business:

Lincoln fire agreement – Gerlach made a motion to approve the agreement between Lincoln Fire and Rescue Agreement as it was presented to the board, seconded by Starr

Aye – Meyer, Piehl, Gerlach and Starr      Nay– none      Motion carried

Fiala spoke about a request to use the park for parking of overflow for a wedding that will be at their home outside of town. They will be shuttling them back and forth but they may be in the park after hours. The board does not have any issues and suggested they could also use Main st.

Street sign at Main St and Ash St there was a sign added on Main St coming up out of Ash St coming up from Pine St. Gerlach stated you cannot put a stop sign up to enforce speeding, you can put up a speed bump or a cross walk sign according to what was per Federal law. Gerlach stated you can change the speed limit to 15 mph. Piehl would like to meet in the middle with a speed bump or a cross walk. Roger Kubik thinks we should get back to reporting to the sheriff department. Piehl thinks a crosswalk would be more effective. Gerlach stated solar powered light for the crosswalk would stand out. George Mack stated all the signs in the world will not slow people down without enforcement. Starr made a motion to postpone the street sign on Main St and Ash St. seconded by Gerlach.

This will be on the next agenda to be able to speak with the sheriff. Aye- Meyer, Gerlach, Piehl and Starr      Nay– none Motion carried

Concerns with the amount of hours used for cleaning - The park is getting cleaned 7 days a week for 45 minutes per day, along with the 6 day a week in the village office. Starr stated the village has payout a lot in cleaning fees. Starr thinks it should be of what it currently is. Gerlach feel this should be more like contracted wages of 5 hours per week. Fiala asked about what happens to the fire station. Starr thinks the fire station will be $25.00 per time for cleaning the fire hall. Gerlach made the motion to change the cleaning service personal to a flat rate of 5 hours per week at current salary with the fire hall will be an additional $25.00, seconded by Starr

Aye – Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Meyer feels that maintenance men should report to the personnel committee. Meyer feels the board should be more accountable then to have the clerk take care of everything. Starr agrees that the personnel committee should know what is going on and it should be a board member. Fergus spoke about how the maintenance men are getting too many requests from too many board members. Meyer stated by having the personnel committee oversee the maintenance men the other board members should go through Starr or Gerlach for maintenance items know. Piehl wants to be notified about complaints so all know about it. Kubik stated that the citizens still take their complaints to the clerk. Gerlach made a motion to have the maintenance men supervised and will report to the personnel committee starting immediately, seconded by Piehl

Aye – Meyer, Piehl, Gerlach and Starr     Nay – none      Motion carried

Meyer stated he asked to have trimming and removing trees between North and Broad. Starr stated that we need to take down the branches in the powerline. With it being in our alleyway Starr thinks we should have Strode trim the branches out of the alleyway. This will be added to the maintenance list. Piehl made a motion to have Strode come in to trim down the trees out of the alleyway and have the maintenance men remove the rest of the way seconded Starr

Aye – Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Online bill payment system – We currently pay a flat fee of $69.00 per month and it is 3% after the first 5. With the new plan, it is just 2.75% with nothing down. Village will continue to cover the cost. Starr also asked about adding it to the link already on the website site and letting everyone know about the new software Starr made a motion that the village concur the cost 2.7% or a minimum of $1.95 Gerlach seconded

Aye – Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Ordinance 468      Gerlach made the motion to wave the 3rd reading of Ordinance 468 seconded by Meyer

Aye – Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Piehl made a motion to adopt ordinance 468 seconded by Gerlach

Aye– Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Elliott asked if this ordinance was to give the village the responsibility to remove all trees in the right of way as opposed to have the home owner remove them. Bargen stated the board adopted an ordinance for villages to control trees in the right of way and it provides an approved state list of trees for right of ways. This give the village the option to remove trees. The village can decide who is going to cut them down. Bargen stated the village has control of the right of way. Piehl stated that if trees are diseased and have to come out the village can ask the home owner but if they chose not to take them out then the village has the authority to remove them same as a nuisance tree. Bargen stated that the trees in the village right of way our village trees they are not privately owned. Privately owned tree on a home owner property have different rules. The village can do as they please with trees in the public right of way. Ahlman asked if the village has the right to approve what trees get planted in the right of way.

DonWilken spoke about Ashland selling bulk water for $3.50 to a company at the 420 exit. Wilken stated we can get the same agreement it could be up to 100,000 gallons next year. Starr thinks it is a good idea.

Starr made a motion to agenda the meeting at 8:28 pm Meyer seconded

Aye – Meyer, Piehl, Gerlach and Starr      Nay – none      Motion carried

Starr adjourned at 8:28 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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