Meeting Minutes

Village of Greenwood Tuesday

August 15, 2017

NOTICE IS HEREBY GIVEN that a Special Meeting of the Greenwood Board of Trustees will be held at 6:30 pm on Tuesday August 15, 2017, at the E.L. McDonald Community Center, 619 Main Street, Greenwood, Nebraska. Said meeting is open and the public is encouraged to attend. The Board of Trustees reserves the right to adjourn to Executive Session per State Statute 84-1410. The open meetings act is posted in the meeting room for the public to view.

Call to Order

Matt Starr called the meeting to order at 6:30 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Starr called each board member by name Piehl, Gerlach and Starr. Meyer arrived late

Current Business

Starr spoke about meeting he and Meyer attended with Tony from HBE auditing and how they are going to put the budget together. Tony wants them to make sure things are getting funneled to the appropriate accounts. The budget has to be approved by the first of September. Piehl stated changing animal control line item and change the line item to nuisance properties and possibly increase the dollar amount should be increased to maybe $5000.00 but we should still budget the same amount. Starr thought we should budget the same amount for auditing Fiala told Starr that the auditing expense should be less than last year. Piehl also thought the board should consider reducing the funds in the accounts that haven’t been used. Tony also told them how they had to leave money in the capital outlay accounts.

They talked about cutting the monthly cost for the sheriff’s department as there are questions as to how much time they spend in the town not to include the highway patrol time.

Meyer spoke about not being in support of continuing the contract with GIS for next year as he feels it is too costly for the village to spend. If there is going to be that kind of money spent he would rather see it spent to improve the drainage or the electrical but would have to take money for somewhere else to pay for it. Gerlach is in support of GIS he feels it will help efficiency due to everything being on the map and not having to guess where things are located. Meyer asked if we should eliminate one maintenance guy it is the same amount of money as we are paying for GIS. Starr agreed it would be the same as on maintenance guy’s salary. Meyer proceeded to say we have 2 guys and 5 pieces of equipment to move snow. He thinks the village has too much equipment. Meyer stated he is 100% against GIS. Gerlach talked about how he has to go through many people in his day to day to get project completed and how GIS makes it easier to get things accomplished. Where GIS would prevent a lot of it. Gerlach understands where Meyer was coming from and how when they had and electrical issue and he used GIS that showed where somethings are not correct and may need fixed. Piehl stated that we need to use our money to fix projects as opposed to having GIS.

Meyer spoke about that the legal fee and auditing have been outrages. Fiala spoke about what Tony will be sending and not show each of the funds broke down. Fiala stated that there will not be any payroll expenses, no retirement is being used. Starr feels we need to put cleaning on a contract which will decrease that expense. Starr also spoke about when Jimmy went from part time to full time he was the only maintenance man for the town. Starr stated the board will continue to review and will plan to meet on August 21 at 6:30.

Starr made a motion to adjourn the meeting at 7:32 seconded by Piehl

Aye – Gerlach, Piehl, Meyer and Starr      Nay – none     Motion carried

Meeting adjourned at 7:32 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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