Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

JULY 26, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, July 26, 2017, at the E.L. McDonald Community Center. Present were trustees Michelle Criswell, Kevin Gerlach, Larry Meyer, Megan Piehl and Matt Starr. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Chair Criswell called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Fiala called each board member by name Piehl, Criswell, Gerlach, Meyer and Starr were present.

Consent Agenda

Starr asked about the approval for the overtime that was paid and wondered who gave approval Criswell stated she was asked at the last minutes Minutes claims and time cards Meyer made a motion to approve minutes of 7/12/17, claims and the time cards for July 26, 2017 Starr seconded

Aye – Gerlach, Meyer, Starr Piehl and Criswell      Nay – none      Motion carried

Communication of Citizens:

Les Krings asked about an available list of acceptable trees and when the plan is to start taking them down. Gerlach started they are listed in the ordinance and if anything needs to be taken down. Krings thought there was an inventory list. Meyer stated this mainly has to do with the Ash bore.

New Business:

Criswell spoke about a drainage survey conducted by JEO with a $8,500.00 bid. Criswell spoke about the drainage high level analyzes of the drainage issue plan on what a but done to address the issue. This will not pay for detailed engineering cost or construction plans. It will identify what can be done and the cost. Piehl spoke about possibly looking a grants and FEMA eligible. Meyer stated you have to start somewhere. Starr stated that it is a lot for spending.

Fiala explained at the prior meeting there was a discussion about installing a transformer for Baker’s Candies and who was going to do the install as their electrician wants to get this project done. Starr asked about if the electricians (Strode & Wigle) would be working on Mondays again and Jimmy didn’t know when they would be able to return to their regular Monday shift. Jimmy thought it would be the end of the next month. Piehl thinks it is still the most inexpensive way to go, Starr agreed. Starr is concerned with the overtime of having the in but it is still the least expensive route to take. Fiala asked if she should go ahead and get it set up for Strode or Wigle to finish. Starr would like to know how long it will take but there is no way of knowing how long it will take. Gerlach agreed that he doesn’t want to pay out the overtime but it is still the best alternative. Gerlach thinks it can be done in one day.

Gerlach made a motion for our electrical employees to go ahead and install the necessary cabling and terminations to complete the project at Baker’s Candies seconded by Piehl

Aye – Meyer, Piehl, Starr, Gerlach and Criswell      Nay – none      Motion Carried

Brandon Logue for new member of Greenwood Fire and rescue – Criswell stated the board needs to vote to accept or deny Brandon for Greenwood Fire Brandon has passed the background check. Criswell made a motion to except Brandon Logue to the Greenwood fire and rescue seconded by Meyer

Aye – Starr, Gerlach, Meyer, Piehl and Criswell

Sobota stated the hydrant partied in the park have been a success and it is also helping with the vehicle maintenance. Sobota also spoke about the office remodel at the fire station. Sobota informed the board that he has been in contact with Mark Fahleson on the by-laws. Sobota stated they are not going to do anything currently with the radios until Cass county gets all of their work done.

Employee Handbook - Starr thinks we should revise the hours of the village office hours and also add something for safety. Gerlach wondered if the safety falls under the code of ethics. Criswell asked if they are going to make the revision. Piehl stated she is all for cutting cost but when you call someone in on a Saturday they should be something in place within reason. Piehl feels there should be some overtime compension as we have very few employees and they do not have a lot of opinions on whether to work or not. Criswell agrees. Gerlach stated other company have when to 10 hours 4 days a week have saved some companies up to 4% off the bottom line. Starr stated it is a job and you should be expected to do a job. If they know they are going to be working on Saturday take a day off Friday to cover for that day, not including emergencies situations. Jimmy doesn’t think he should have to change his hours to work a Saturday for no overtime. Meyer stated we have to save money. Meyer said have one-person work Monday through Thursday and the other employee works Tuesday through Friday.

Library remodel - Meyer spoke about bids on the library and moving forward to get the library back to where it was planned with grant money for this project already received with Fiala being on vacation it would be a good time go get started on the project. The electrical is under $4,000.00 and the carpenter had not yet turned in a bid. Fiala spoke about not having an actual bid for the dry wall as it depends on walls, outlets, ceiling and other modifications. Meyer spoke about the library then continuing on to the clerk’s office. This will complete all of the east side of the building Meyer made a motion to start the walls, electrical and carpet to the east side of the building not to exceed $12,000.00 unless it has board approval. Meyer would also like to have VonRentzell do the moving and it will leave $8,000.00 on that grant. The attorney stated you don’t have to have multiple bids as it is not assessing any properties. Matt asked about where meeting will be held until the building is complete. The board thinks we should move to the fire hall until construction is complete. The motion was then seconded by Gerlach

Aye- Meyer, Starr, Gerlach, Piehl and Criswell     Nay – none      Motion carried

James Stewart personal review - Closed session

Criswell entertained a motion to go into closed session to avoid needless harm personal reputation subject matter being to discuss James Stewart’s personal reviews Piehl seconded

Criswell stated the village board, the village clerk and James Stewart

Aye - Meyer, Gerlach, Starr, Piehl and Criswell      Nay- none      Motion carried

Criswell stated the village board, the village clerk and James Stewart Repeated by Criswell to entertained a motion to go into closed session to avoid needless harm personal reputation subject matter being to discuss James Stewart’s personal reviews. The time is 7:34 pm

Criswell made a motion to come out of open session at seconded by Piehl

Aye - Meyer, Gerlach, Starr, Piehl and Criswell      Nay- none      Motion carried

Back in open session at 7:45 pm

Criswell spoke about Ordinance 469 - Jimmy’s salary Gerlach spoke about a 4% increase since Jimmy is a full-time employee he is making less than our new employee. Meyer thinks with Jimmy’s last raise he received a good raise and now he should get 3% and Starr agrees with Meyer. Piehl thinks he should get 4% because he is still making less than the new employee. Criswell made a motion to suspend the 2nd and 3rd reading of ordinance 469Meyer seconded      Aye - Meyer, Gerlach, Starr, Piehl and Criswell      Nay- none      Motion carried

Criswell made a motion to adopt ordinance 469 AN ORDINANCE OF THE VILLAGE OF GREENWOOD, CASS COUNTY, NEBRASKA, TO PROVIDE FOR THE WAGES OF SPECIFIED EMPLOYEES OF THE VILLAGE OF GREENWOOD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF GREENWOOD, NEBRASKA. Piehl seconded

Aye – Piehl, Gerlach and Criswell    Nay- none    Abstain – Meyer and Starr  Motion carried

Ordinance 470 is for village clerk pay increase of 4% as voted on at a prior meeting Criswell made a motion to suspend the 2nd and 3rd reading on ordinance 470 Gerlach seconded

Aye – Meyer, Gerlach, Starr, Piehl and Criswell      Nay – none      motion carried

Criswell made a motion to adopt ordinance 470 AN ORDINANCE OF THE VILLAGE OF GREENWOOD, CASS COUNTY, NEBRASKA, TO PROVIDE FOR THE WAGES OF SPECIFIED EMPLOYEES OF THE VILLAGE OF GREENWOOD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF GREENWOOD, NEBRASKA seconded by Meyer

Aye- Gerlach, Starr, Meyer and Criswell      Nay – none     Abstain - Piehl Motion carried

Criswell discussed whether or not to hold the regular scheduled board meeting on August 9, 2017. Starr spoke about needing a budget meeting right after the clerk returns on August 14, 2017. Scheduled a budget meeting for Tuesday the 15th of August. Meyer made a motion not to have a meeting August 9, 2017 Starr seconded to be at 6:30 pm

Aye – Piehl, Gerlach and Criswell     Nay- none    Abstain – Meyer and Starr Motion carried

Criswell made a motion to have meeting on August 15th 6:30 pm to go over the budget.

Aye – Piehl, Gerlach and Criswell      Nay- none     Abstain – Meyer and Starr Motion carried

Criswell resigned for the village board effective this evening.

The attorney explains what happens next for fill the vacancy per state statue. The statue is written that the vacancy would be for the remainder of the term of that seat which will nominated a person for fill that seat. The statue calls for at any meeting they will vote for a chairperson is the chairperson for that meeting. Chairperson nominates to affirm or reject by the vote if it is reject you wait until the next meeting to nominate someone else if it also gets rejected at the 3 meeting you stay until someone if appointed. Notice is posted immediately following the meeting. If they are interested let the village clerk or a board member know. Bargen stated that we need to hold the next regular meeting which will be August 21, 2017 at 7:00 Meyer said we can have the next budget meeting right before the regular meeting. Criswell made a motion to reschedule the meeting scheduled for August 30, 2017 be rescheduled for August 21, 2017 at 7:00. Gerlach seconded

Aye- Piehl, Gerlach, Starr, Meyer and Criswell      Nay – none      Motion carried

Meyer made a motion to accept Michelle Criswell resignation at the adjournment of this meeting seconded by Piehl

Aye – Meyer, Piehl, Starr and Gerlach      Nay – none   Abstain – Criswell Motion Carried

Criswell made a motion to adjourn the meeting at 8:08 pm seconded by Piehl

Aye – Meyer, Piehl, Starr, Gerlach and Criswell      Nay- none      Motion carried

Criswell adjourned at 8:08 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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