Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

June 14, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, June 14, 2017, at the E.L. McDonald Community Center. Present were trustees Michelle Criswell, Kevin Gerlach, Megan Piehl and Matt Starr. Larry Meyer was absent. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Chair Criswell called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Fiala called each board member by name Piehl, Criswell, Gerlach and Starr were present.

Meyer is absent

Consent agenda

Minutes 5/31/17 claims and time cards

Piehl made a motion to approve the whole consent agenda Criswell seconded

Aye – Gerlach, Starr Piehl and Criswell     Nay – none     Motion carried

Sheriff Report:

2 citation 1 warning and 2 violations were completed this month. There have been several reports of theft in the county it was suggested to keep everything locked. Starr spoke about 4 wheels flying around town. Elliott spoke about the fireworks that have been going off randomly. Sheriff reported it is illegal to sell but not to purchase.

Communication of Citizens:

Shirley Vickinovac asked about getting rid of the junk cars.

New Business:

Kayla Chase requesting to close North street going into West St on July 1st. This provides safety for the kids to cross the street and a safe place to let of fireworks. Criswell talks about the problems in the past with people not cleaning up the debris out of the street in a timely manner. Chase stated they will have it all cleaned up before 10 o’clock church. Piehl stated there will be no bands Piehl made a motion to close North set from West to Oak. Seconded by Starr

Aye – Gerlach, Starr Piehl and Criswell       Nay – none      Motion carried

Blomquist’s also requested to close the street on July 4th First and Pleasant for kids running back and forth. They will keep it clean and will have all debris cleaned up. Piehl again stated bands. Piehl made a motion to close 1st and Pleasant on July 4th seconded by Criswell.

Aye – Gerlach, Starr Piehl and Criswell        Nay – none      Motion carried

EMS Captain - Criswell appointed Lori Sobota as an EMS Captain. Gerlach asked if anyone else would be interested. Criswell made a motion to appoint Lori Sobota seconded by Starr

Aye – Gerlach, Starr Piehl and Criswell    Nay – none      Motion carried

Park and Rec has asked for the board support to change out some members as they are having problems getting a quoram together. Park and Rec needs to put together their request and submit it to the board for approval.

Round the Bend liquor license for Greenwood Days. Mahoney was not successful Gerlach asked if anyone else there would be more interested. Question was asked about smoking in the beer garden. Piehl stated there would be a designated area for Greenwood Days. Criswell made a motion to postpone the approval for Round the Bend pending an application.

Aye – Gerlach, Starr Piehl and Criswell      Nay – none      Motion carried

Annual renewal for HBE is due. Criswell made a motion to approve HBE contract seconded by Piehl.

Aye – Gerlach, Starr Piehl and Criswell      Nay – none      Motion carried

Employee Handbook - Starr and Gerlach have reviewed will put together their recommended changes for the rest of the board to review. Which will be at the next meeting

Sale of lots – Starr thinks we should hold on to it for a while. Starr wants to know what would be done with the money. Starr feels that he would like to have someone come to the board with a plan, if they are interested in the land. No action taken.

Website concerns - Gerlach stated the photos that were posted on the website did not convey a positive for the village of Greenwood. Email was sent to have the photos removed, which was not done. Starr and Gerlach had discussed at that time to have Marcia (clerk) remove it from the website. Starr understood why it was done but felt there is a better way to get the message across. Gerlach spoke the website is owned by the village. Elliott felt it should be on the site to show how citizens tax dollars are being used. Criswell stated it is a public website not for personal editorial comments. Criswell stated if you have a comment that could be controversial you need to discussed with the board first before it goes on the website. Elliott stated she has volunteered her time on the website for 3 years and the board has not approved any of her weekly items. There was an issue 2 or 3 years ago when she was asked to take something else down and at that time she posted a notice on the site and that was the end of it. Elliott stated it was put on social media and sent to her. Gerlach does not think an editorial comment should have been posted without approval by the board first. Elliott does not think any decision should have been made by it until tonight. Piehl stated agreed with Nancy that there is good and bad things in this town but while she shares that same opinion with Elliott she does not feel it should have been posted on the Greenwood website, it is an informational site. Criswell spoke about that we would like to put all on the village codes, permits, applications and other need to know things as other communities do. Starr spoke about that if someone from somewhere else was thinking about coming to the park and got on the website and saw the trash that it is not a good representation of the playground. Starr thought maybe we could put it in the bills. Gerlach asked if there were any guidelines established when the website was first introduced. Elliott stated that her boss gave her guidance with one restriction no political campaigning. Elliott does not feel she should have been notified by the clerk to remove it. Starr told Elliott that he appreciates her volunteering. Elliott asked if she has to run everything through the clerk. Fiala stated she does not want to do that and he thinks Elliott does a fine job. Elliott is going to decide if she choose to continue. The attorney said it is not a public decision space it is a tool for the village. Criswell said there had no other concerns in the past with the website. Gerlach said it is a negative image of the brand new equipment at the park should be for social media not a government website.

Ordinance 467 for banning dogs in the cemetery - There were 2 written complaints and how they hate the disrespect of someone final resting place. Both complaints talked about it being disrespectful. Ordinance 3-208 running a large is a broad scale stated by Criswell. Gerlach completely agrees with it as it closes the loophole. Starr asked if they would be ticketed. Piehl’s only concern is that some people do not have kids and the pets are their family but you have to find a happy medium. Gerlach stated that service animals are the only exception. Starr thinks it is redundant from what is already in the code book. Gerlach stated it is sacred ground. Even if you have a dog on a leash is a violation. Criswell made a motion for the 1st reading of ordinance 467 Gerlach seconded Stewart asked if there would be a fine. Gerlach responded with up to $500.00 would be the fine carried.

Aye - Gerlach, Piehl and Criswell     Nay - Starr      Motion carried

Criswell spoke about Greenwood clean up days. There have been a lot of positive responses on it. The next time there is a clean-up day maintenance will take some of the appliances for scrap. Criswell would really like to have a household hazardous waste event next time.

Criswell spoke about the thank you from the neighbors regarding the clean- up of the 619 Walnut St.

Criswell made a motion to agenda the meeting at 8:00 seconded by Piehl

Aye – Gerlach, Starr, Piehl and Criswell      Nay – none      Motion carried

Criswell adjourned at 8:00 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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