Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

May 31, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, May 31, 2017, at the E.L. McDonald Community Center. Present were trustees Michelle Criswell, Kevin Gerlach, Larry Meyer, Megan Piehl and Matt Starr. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Chair Criswell called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Fiala called each board member by name Meyer, Piehl, Criswell, Gerlach and Starr were present.

Consent agenda

Criswell made motion to approve the consent agenda for 5/31/17, seconded by Starr

Aye – all      Nay – none      Motion carried

Communication of Citizens:

None

New Business:

Jennifer Serkiz with Cass County Economic Development – Jennifer is part of the Greater Omaha Economic Development. Jennifer has already met with Bakers Candies. They try to work on 12 projects throughout the year, along with raising $500,000 in capital investment. She has made contacted 35 Cass County businesses currently for the year. Jennifer keeps in contact with the clerks to find out what is going on in the area. Criswell asked about getting a Casey’s for Greenwood. Jennifer would like meet with Casey’s headquarters in the fall as one of the possible companies to promote business in the county. Elmwood would like to see if a Dollar General for there. Jennifer would be the voice to help Cass County and wants to see it grow. She is also looking for good quality housing for the Cass County area.

Renovation of Community Center Building – Karen Frank stated no one has contacted her with questions for concerning the renovation since the last meeting. Criswell asked about the grant that Frank had received 3 years ago. The grant had 13 month to be completed. Starr asked about the renovation committee and getting a plan together to start. Criswell stated the library and the clerk’s office need renovated. Starr stated maybe using the maintenance employees for a winter project. Frank spoke about the library staying where it is and how she would like to set the library up. Frank than spoke about if she moves back to the original side and what her plans would be. Meyer thinks the renovation should completed off of the original renovation plan. Criswell feels with need to start but stay within the budget. Frank spoke there is no room for storage. Frank feels she would need more storage. On the plans, Krings thinks there is enough storage and board room is large enough for a meeting room. Frank stated the library will be locked when not open. Criswell stated we need to decide on the renovation committee. Starr likes the plan but revamp the phases of the plan. Krings stated she has put together a plan. Serkiz from Cass County Economic stated that this part of the building is a government and we would be eligible for a USDA grants but we need to from a foundation and have an attorney for completion. Gerlach asked if there is a plan that is stamped and seal to move forward. Criswell asked when they are holding meeting. Criswell stated the board was waiting for the renovation committee to hold a town hall meeting, fund raisers and fund raising letters.

Meyer made a motion to move it back to where the library was before seconded by Starr

Aye – Gerlach, Starr, Piehl and Meyer       Nay – Criswell     motion carried

Piehl spoke about getting 3 bids for the electrical. Criswell and Starr agree to have the maintenance guys help. Meyer motion to get bids on the electrical for east side of the building. Starr seconded Starr asked if we were going utilize the renovation committee to finish the west half and Criswell stated they were going to have to.

Employee Handbook – Starr stated he feels there are a lot of the changes that need to be made and will work on it for the next meeting. Gerlach agreed. Criswell stated they can put together their changes and discuss it at the next meeting.

CDBG Contract Amendment – Criswell spoke about the grant that we received we need an extension of the building.

Criswell made a motion to extend the contract date to Dec 2017 from May 13, 2017. Piehl seconded

Aye- Meyer, Piehl, Starr and Gerlach      Nay- none      motion carried

3rd and Grand – Criswell stated this has already been resolved no further discussion needed.

Annual personnel reviews – Criswell stated Fiala requested that her review be held in closed session Piehl seconded

Aye – all      Nay – none      motion carried

Closed Session:

Criswell entertained a motion to go into closed session to avoid needless harm personal reputation and to protect the public interest the subject matter being performance matters of annual reviews, seconded by Piehl

Aye – Meyer, Piehl, Starr and Gerlach      Nay- none      Motion carried

To repeat board has agreed to go into closed session protect the public interest subject matter to discuss trees in village right of way Persons to remain in the closed session are the board members, village clerk, village attorney and others we designate the time is 7:45 pm

Criswell entertained a motion at to return to open session at, seconded by Meyer

Aye – all      Nay- none      Motion carried

Back in open session at 8:12 pm to protect the public interest Gerlach made a motion to move the clerks portion to annual pay and a 3% cost of living raise seconded by Criswell

Aye – Meyer, Criswell, Starr and Gerlach      Nay – none      Abstain – Piehl      motion carried

Criswell adjourned at 8:14 pm

_________________________

Marcia Fiala, Village Clerk/Treasurer

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