Meeting Minutes

Village of Greenwood

Board of Trustees Meeting

March 29, 2017

The Greenwood Village Board of Trustees met in regular session on Wednesday, March 29, 2017, at the E.L. McDonald Community Center. Present were trustees Michelle Criswell, Kevin Gerlach, Larry Meyer, Megan Piehl and Matt Starr. Minutes by Clerk/Treasurer Marcia Fiala. Notice of the meeting was posted in three public places (the Post Office, the community center and bulletin board in front of Clerk’s Office.) A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Proceedings hereafter noted were taken while the meeting was open to the public.

Call to Order

Chair Criswell called the meeting to order at 7:00 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Fiala called each board member by name Meyer, Piehl, Criswell, Gerlach and Starr were present.

Consent agenda

Minutes 3/8/17 and 3/22/17, claims and time cards

Piehl made motion to approve the consent agenda for 3/29/17, Seconded by Criswell

Aye – all     Nay – none      Motion carried

Communication of Citizens:

Nancy spoke about the financial

New Business

: HBE Audit – Tony Jerina spoke about the review of the audit. Increase of property tax, miscellaneous revenue gov’t revenues. Increase to due to TIF. Increase in gov’t exspenagers due to salaries and professional fees. Budgeted 213,146 and actual 113,037. Audit adjustments will be recorded in the book as of 9/30/16. After AGD as separate accounts payable. Accounts receivable had 2 accounts and group together. Payroll there was an incorrect for payroll reports and taxes are on over stated. Reconciling on a monthly basis. Monthly finance put in the minutes that they are approved. Monthly adjusting journal enters. Change in account software which is why the miscellaneous was doesn’t have a formal policy to decide what is Criswell made a motion to approve the audit report for 2016 Starr seconded

Aye – all      Nay – none       Motion carried

Tony stated we cannot use the trust account and because it was a fund raiser. Tony suggested we contact the league and state auditors office. If something goes wrong who is going to responsible.

Possible future of the old Baker’s building – Hair place, nail spa entertainment center for the area and highway 6 Greenwood local exchange. They currently have an art gallery in Lincoln. They would like to share a partnership with Greenwood. The past businesses out grown the building. Activities for children and the convienence. Farmers market and local artists/crafters. This would be the first of it kind in this area. There is a 1% sales tax to the village and personal the serves to the location. Husker gear natural bath and body soap, western products, tie dye seasonal farmers markets and photo booths arcade and possible social hall by May 1st. She has her investor and is ready to move forward. 1200 square foot with one room being a rental hall and 10 booths and an area for seasonal and the walls will be covered with local art.

Fire Station cameras and cellular booster - The booster is $899.00 and the cameras would be 3 inside and 4 outside cameras. Nancy asked about why the doors don’t shut. Gerlach made a motion of purchase of Colin McWilliams of 7 cameras, monitor and installation and the village maintenance guys will install the wire, seconded by Criswell

Aye – Criswell, Meyer, Gerlach and Starr     Nay – Piehl      Motion carried

Resolution removal of tree – Criswell made a motion to postpone this resolution seconded by Piehl

Dead trees in the alleyway – Dead tree in the alleyway which hangs over one of the houses. Starr thinks the town guys should remove it. Meyer agrees if they take their time they can remove it. Criswell questioned whether the property owner pay for part of the removal. Piehl agrees with Starr. ? thinks the home owner should be responsible for part of it. Starr thinks we the village should be solely responsible.

Criswell made a motion to remove the tree in the alley way the town maintainence men will remove it. Gerlach seconded

Aye – all     Nay – none    Motion carried

Resolution of nuisance property – Criswell introduced a resolution 17 -2 of a nuisance abatement Criswell a made a motion to pass resolution 17-2 Meyer seconded

Aye – all Nay – none      Motion carried

Old Business:

Renovation committee – Krings spoke about why she wanted to be on the agenda. The first phase of the project that the August 9, 2016 to approve the windows and 10/16/16. The $18,000 in general $39,000 and some out of TIF not including the $20,000 of Karen Frank’s. Krings did not even know the grant was being applied for. Krings would like to go back to the drawing board. Talked about the grant and that there is a letter of intent without notification of money. Renovation committee came up with all ideas and Krings would like to know why they utilities aren’t being used for the funding. Krings has a letter for the public but is not going to be sent out at this point until some of this is resolved. Krings spoke about the brick under the windows. Krings worries more about getting additional grant money. Meyer spoke about the bids we had received and how the bids were done. Meyer was looking at the financial report. The west half of the building was done with professionals and the east side was done. Meyer said then we can decide what to do with the money. Krings talks about the review process. Starr questions whether we are missing our oppurtunity. Criswell spoke about having something over nothing. Krings stated that you have to wait until after tax time. Krings asked about the money at the Great Western Bank. Since we spoke about this we have found about some information about the TIF. Krings wants to use the same loan practice as the playground.

Resolution of land next to community building – Starr wants to know why we want to sell the land. We have to follow the proper amount. Bargens spoke about how the sale of the land it worth. Find out what the land it truly worth and have Criswell made a motion to postpone the sale of the land seconded by people.

Selling of Surplus – Talked about making a resolution to sell post in 3 location for 3 weeks and sell it by bid. Ahlman he says they have a for each item and they take the highest bids. Starr would like to have it with the greenwood clean-up day.

Rezoning land on Broad St – The property is zoned residential and would like we starts with the planning commission.

Reports: Meyer spoke about the jetting of the sewer lines and $5000.00 to do so. Meyer spoke about the water. Starr asked about the Line property and Criswell spoke about getting a lower bid. Gerlach spoke about someone trying to purchase the property and to clean it and get construction. Starr spoke about the water not draining. The culverts are old but we need a survey done

Criswell made a motion to agenda seconded by Piehl

Criswell adjourned at 8:40 pm _


Marcia Fiala, Village Clerk/Treasurer


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