Meeting Minutes

Village of Greenwood

Wednesday March 22, 2017

Agenda

NOTICE IS HEREBY GIVEN that a Special Meeting of the Greenwood Board of Trustees will be held at 5:30 pm on Wednesday March 22, 2017, at the E.L. McDonald Community Center, 619 Main Street, Greenwood, Nebraska. Said meeting is open and the public is encouraged to attend. The Board of Trustees reserves the right to adjourn to Executive Session per State Statute 84-1410. The open meetings act is posted in the meeting room for the public to view.

Call to Order

Chair Criswell called the meeting to order at 5:30 p.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act and a copy of all documents being discussed at the meeting were available for inspection and indicated the location of such copies in the room where the meeting was being held.

Roll Call

Criswell called each board member by name Piehl, Gerlach and Criwell were present

absent Larry Meyer and Matt Starr.

Also, present Eric Rasmussen, Bill Landon, Gale Willadson and Chris Musick, Kent Haertel arrived later

New Business

Interlocal agreement - Last agreement was 6/2009. Village currently owns the building and pays utilities and the rural fire board pays a stipend of $550.00. Tracy stated in 2003 the fire department had a grant and purchased a lot of bunker gear. The rural fire board and the village have been taking turns on purchasing updated gear as needed.

Attorney Mark Fahleson would like an inventory list of who owns what items. Tracy spoke about the 3 bank accounts. Two accounts are handled by the village and the third is a trust account that is a donations/memorial account. Fahleson spoke about the problems that happened in Waverly 15 years ago and explained the importance to on the village. The fire department is just a department of the village. Fahleson said the village could have control over the purchases. Fahleson asked the opinion of the village auditor and Fiala stated she had spoken with the auditor and HBE has taken it out of the village books. Willadson stated the fire department votes to spend all money are as group. Piehl stated maybe a member of the village board should become a second signature on the check just so show they are aware of the purchases. Fahleson asked about the money received by the department for calls, Fiala told Fahleson that rescue money comes to the village accounts but nothing is billed for a fire call. Tracy stated that we used to do fire also but the reports are not filed. Willadson stated that it has caused friction in the rural community as they feel their tax dollars should cover if they have a fire. Willadson feels we should bill for things outside of our district. Tracy stated on the EMS side you bill for one you bill for all. Tracy says if they haul someone than they are billed. Fahleson asked about the rates and they are based off of theirs locate areas rates. Tracy said it is based off of the reports provided by the rescue squad. Gerlach spoke about putting an inventory of equipment in place, Tracy stated that there has been one for a very long time on the trucks but aren’t not being completed. Fahleson is going to send out a questionnaire for both the village and rural board to complete. Fahleson asked who pays for repairs to trucks. Willadson stated district registered vehicle the district pays for their own trucks. Rasmussen stated the maintenance comes out of the stipend but the major expenses to the rural equipment they pay out separate. Fahleson is going to send a questionnaire out to the Rural fire board and the village to determine what is fair. Fahleson spoke about a possible retirement plan and inquired about whether any members are paid. Sobota spoke about a stipend that is paid out only for members for writing reports. Fahleson spoke about a tax credit for 2017 taxes. Rasmussen spoke about it being a point system to make fire fighters eligible.

Tracy spoke about the purchase of automated machine that has the compatibility to replace 3 machines that are starting to fail. The cost of the machine is $2,000.00. Dr. Eric located this machine from one of the neighboring communities who have purchased newer ones. Mead went to ALS and Tracy assumes they bought new ones with grants. To purchase new the machine is $26,000.00. Gerlach asked how old it is and if there is any warranty on it. Criswell move to authorize the expunge of $2000.00 for the purchase of Zoll E series defibrillator, seconded by Piehl

Aye – Gerlach, Piehl and Criswell      Nay – none      Motion carried

Sobota asked about the possibility for moving the bucket truck out the fire station. Criswell stated there is no way at this time we can move it. Sobota stated it has to be kept out of the sun. Criswell stated it has to be out of the weather and it has to stay locked and the truck doesn’t lock. The truck has to be stored inside and the village does not have the funds to put up a new building.

Criswell entertained a motion to go into closed session to avoid needless harm to personal reputation the subject matter to discuss fire department peer review village board, village clerk and the rural fire board at 6:30 pm

Criswell made a motion to return to open meeting at 7:40 pm

Criswell asked for any discuss

Meeting adjourned at 7:41

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